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About the job offer

Reference number
Job title
Kaufmann/-frau - Bürokommunikation
Company size
Job description
We are currently looking for a new lab administrator (f/m/d) in our Berlin Branch.

We managed to build a great team with a comfortable and supporting atmosphere and would love to find people (f/m/d) that fit into that team.
As we are growing and expanding, the are many possibilities to grow with us and to develop and shape your skills to advance into higher positions!

The successful candidate (f/m/d) should have administrative experience, ideally within a clinical research laboratory/University/ industry environment. The post-holder (f/m/d) is expected to liaise with internal and external bodies verbally as well as via e-mail correspondence and thus should be able to converse in both English and German. We are looking to fill a permanent, full-time position.

DUTIES (may include, but are not limited to)

· Supporting the clinical study team through the provision of office administrative support (clerical work) and relevant logistics (reagent/consumable stock ordering/procurement and management as well as sample management).

· Providing support to the study team for the set up and administration of receiving clinical trial samples by ensuring adherence to lab manuals and quality assurance of information received.

· Receiving or sending patient samples or biological material and substances in accordance with the required regulations such as the IATA (International Air Transport Association) dangerous goods regulations.

· Ensuring compliance with Synexa requirements and guidelines for each study e.g. sample manifest information etc.

· Communicating with all relevant internal and external contacts on a professional level to provide timely and up to date information.

· Consulting with the appropriate persons in case of discrepancies and providing a positive contribution to the decision making process.

· Processing of information, data entry and tracking of sample receipt we well as communicating discrepancies and follow-up on missing samples.

· Compiling and maintaining a system for laboratory reagent ordering, receipt and logging on LIMS (Laboratory information management system).

· Booking of flights and accommodation for staff members.

· Ad hoc – Receptionist.

· Following and ensuring strict safety procedures and safety checks.

· Checking of data and paperwork i.e. transcription.


· Flexibility in order to work with and provide support to a number of people.

· The ability to work in a standalone manner to organize workload and ensure priorities are met.

· This is a varied role which will require the ability to handle multiple administrative tasks efficiently as well as excellent organisation and communication skills.

· Time management skills in order to work on several different projects at the same time.

· Communication Skills: should be fluent in English and German (read, written, spoken).

· Knowledge of the financial aspects of ordering including budgeting, negotiating and cost benefit analysis. In addition to collaboration with other satellite laboratories in the decision making process.

· Knowledge of purchasing and ordering with various laboratory suppliers, vendors and/or manufacturers.

· Sample and reagent logistics management.

· Attention to detail.

· Awareness and knowledge of the local German requirements and regulations pertaining to the hazards of laboratory activities and safety procedures.

· Previous experience within this industry with regards to laboratory operations e.g. Health and Safety.

· Teamwork and patience.

Please note: Should you not receive any feedback from us within two weeks of applying, please consider your application unsuccessful.
Type of job offer

Spandauer Damm, 14050 Berlin, Berlin, Deutschland

Start of job
Nov 29, 2021
Number of vacancies
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