Found an exciting job offer? Then it’s time to start the application process. In Germany, the usual way of applying is to send your application documents – printed – in a special application folder by post or as a PDF file via email. However, regardless of whether you apply by post or online, your application must contain the following information and documents:
- Covering letter: In your covering letter, you give the company a first impression of yourself. You should explain why you are interested in the position and describe your own strengths. In your letter, try to express yourself convincingly to set yourself apart from the other applicants.
- Curriculum vitae: In your CV, you describe your personal and professional career so far. A CV does not have to be written out in full: you can list the most salient information in the form of a table. In Germany, applicants are often expected to include a photo of themselves in their CV.
Denis from the USA:
"In the US, anonymous CVs are standard practice. You send neither your name, age or origin, nor do you send an application photo. I applied for jobs that way in Germany and wondered why I got nothing but refusals. Then a German friend took a look at my CV and explained how to write a CV in Germany. It worked out after that, and I got a job."
As a rule, German CVs are not written in strict chronological order. However, your most recent professional experience is usually placed at the beginning. Structure your CV according to the following categories:
- Personal details: Name, address, contact details
- Professional experience: What companies have you already worked for? What did your work there consist of? You should list this information in chronological order. Start with your most recent professional experience.
- Education: Which schools and universities did you attend? What were your final grades? What subjects did you study? Have you completed a vocational training course? Or, have you done any continuing education courses? You should list this section chronologically too, with the most recent qualification first and your school education at the end.
- Language skills: What languages do you speak? How well do you speak them? In Germany, the following terms are often used to describe this: “Muttersprache”, or native language; “verhandlungssicher” or business fluent (excellent skills); “fließend”, meaning you speak the language fluently (sound knowledge of the language); and “Grundkenntnisse”, or basic skills (beginner). However, it is more advisable to refer to the standards of the Common European Reference Framework for Languages (CEFR).
- Special aptitudes and interests: For example, do you have any special computer skills which are important for your work? And what are your hobbies?
- Certificates: Finally, include your most important certificates in your application. Examples of these include certificates obtained during your vocational training, as well as your school-leaving and university degree. You can find out more about “Getting your professional qualifications recognised” here. If you have any references from previous employers, you can include those too. Do not send any originals, only copies. This is because very often, the documents are not returned. In normal circumstances, an ordinary photocopy will do. You only need officially certified copies if the company expressly asks for this. Important: it is advisable to have your certificates translated into German or English so that the company can understand your qualifications.
Please note:The Europass website will provide you with helpful information on the formal design of your CV and cover letter.
The Europass documents will help you present a clear picture of your skills and qualifications to enhance your chances in the labour market. German companies, however, like your documents to be personalised. Therefore, the best idea is to use the Europass CV as a starting point and adapt it to your personal requirements
- Download a Europass CV template here (Word format).
- Europass will also provide you with filled-in CV templates in 26 languages.
- On Europass you can directly compose your CV online in a uniform format in German or English.
- The Europass skills passport will allow you to give a comprehensive picture of your skills and qualifications. You can include explanations regarding reports and certificates, photocopies of documents and evidence of work you have done. The skills passport will also allow you to indicate your knowledge of foreign languages. Using the online editor, you can compile your skills passport and link it with your Europass CV, for example.
In the application process, a convincing cover letter is as important as your CV. On the Europass pages, you can find out about formal requirements for a cover letter, too.
Federal Employment Agency
Federal Office for Migration and Refugees